Guide to getting NIF number in Portugal

Are you planning to live, work or do business in Portugal? One of the first things you need to do is obtain a NIF number.

NIF, which stands for "Número de Identificação Fiscal" is a unique tax identification number issued by the Portuguese Tax Authority (Autoridade Tributária e Aduaneira) to individuals and companies operating in Portugal.

Having a NIF number is essential in Portugal as it is required for a wide range of purposes, such as opening a bank account, buying or selling property, signing a contract for utilities such as water or electricity, and filing tax returns.

Without a NIF number, you will not be able to carry out basic financial transactions or enter into legal agreements.

In this guide, we will provide you with a step-by-step process on how to get a NIF number in Portugal. We will walk you through the necessary requirements, including the documents you need to provide, the application process, and where to obtain your NIF number.

We will also cover important information on taxes and social security contributions, so you can stay compliant with Portuguese law.

Getting a NIF number may seem like a daunting process, especially if you are new to the country and the language. But with this guide, we aim to simplify the process and provide you with all the information you need to obtain your NIF number quickly and easily.

So, whether you are planning to move to Portugal for work or leisure, this guide will help you navigate the process and ensure you are fully compliant with Portuguese regulations

What you need a Portugal NIF number for

In Portugal, a NIF number is required for various purposes, both in terms of taxes and transactions.

Here is a list of things you need a NIF number for in Portugal:

Buying or selling property: A NIF number is required for all property transactions, including buying or selling a house or land.
Opening a bank account: You need a NIF number to open a bank account in Portugal. This applies to both residents and non-residents.
Signing a rental agreement: If you are planning to rent a property in Portugal, you will need to provide your NIF number to the landlord.
Signing a contract for utilities: To sign up for utilities such as water, electricity, gas, and telecommunications, you will need to provide your NIF number.
Filing tax returns: If you are a resident or a non-resident with income in Portugal, you must file a tax return with the Portuguese Tax Authority, and you will need a NIF number to do so.
Obtaining a Portuguese driver's license: To obtain a Portuguese driver's license, you will need to provide your NIF number.
Registering a car: If you plan to register a car in Portugal, you will need to provide your NIF number.
Setting up a company: To set up a company in Portugal, you will need a NIF number for the company.
Receiving payment for services rendered: If you work as a freelancer or offer services in Portugal, you will need to provide your NIF number to receive payment for your services.
Applying for social security: To apply for social security benefits in Portugal, you will need to provide your NIF number.

Having a NIF number is essential for carrying out basic financial transactions and entering into legal agreements in Portugal. Make sure to obtain your NIF number as soon as possible to avoid any delays or complications in your transactions.

Who needs a NIF number in Portugal?

In Portugal, anyone who plans to carry out financial transactions, work, or do business must obtain a NIF number.

Here are some categories of people who need to get a NIF number in Portugal:

Residents: If you plan to live in Portugal, you will need to obtain a NIF number to carry out basic transactions such as opening a bank account, paying taxes, and signing a rental agreement.
Non-residents with income in Portugal: If you earn income in Portugal, even if you do not reside in the country, you will need to obtain a NIF number to file your taxes and comply with Portuguese tax laws.
Companies and businesses: If you plan to set up a company or business in Portugal, you will need to obtain a NIF number for the company.
Freelancers and self-employed professionals: If you work as a freelancer or offer services in Portugal, you will need to obtain a NIF number to receive payment for your services and comply with tax laws.
Students: If you are a student in Portugal, you will need to obtain a NIF number to carry out financial transactions such as opening a bank account, paying rent, and signing a rental agreement.

It is essential to note that a NIF number is required for various purposes, including basic financial transactions, legal agreements, and compliance with tax laws.

Therefore, it is crucial to obtain a NIF number as soon as possible if you plan to work, live, or do business in Portugal.

Non-resident or temporary resident

Even if you are a non-residents and temporary residents in Portugal who plan to carry out financial transactions or work in the country are required to apply for a NIF number.

Non-residents who earn income in Portugal, such as rental income, capital gains, or income from employment, must apply for a NIF number to comply with Portuguese tax laws.

This also applies to non-residents who do not earn income in Portugal but own property in the country or engage in other financial transactions.

Temporary residents, such as students or individuals with work permits, also need to apply for a NIF number to carry out basic transactions such as opening a bank account, signing a rental agreement, or obtaining a Portuguese driver's licence.

Therefore, whether you are a non-resident or a temporary resident in Portugal, if you plan to carry out financial transactions or work in the country, you must apply for a NIF number to comply with Portuguese laws and carry out basic transactions.

How do I apply for a NIF?

To apply for a NIF number in Portugal, individuals or families should follow these steps:

Gather necessary documents: The first step is to gather the necessary documents, including a valid identification document, such as a passport or national ID card, proof of address, and a fiscal representative if you are a non-resident.
Schedule an appointment: Next, schedule an appointment with the tax office, known as Finanças, to apply for the NIF number. Appointments can be made online through the Finanças website or by phone.
Attend the appointment: At the appointment, provide the necessary documents to the tax office and complete the application form. The tax office will issue the NIF number on the spot, and you will receive a physical card within a few weeks.
Register with Social Security: If you plan to work in Portugal, you will need to register with Social Security, and you will need to provide your NIF number.

It is essential to note that if you are a non-resident, you will need to appoint a fiscal representative to apply for the NIF number on your behalf.

The fiscal representative must have a NIF number and be authorised to represent you in financial matters in Portugal.

In conclusion, applying for a NIF number in Portugal is a straightforward process that involves gathering necessary documents, scheduling an appointment with the tax office, attending the appointment, and registering with Social Security if you plan to work in the country.

Make sure to obtain a NIF number as soon as possible to avoid any delays or complications in your financial transactions.

Getting a NIF as a non-residents of Portugal

Non-residents of Portugal can obtain a NIF number, in person as explained above, or by appointing a fiscal representative to apply on their behalf.

Here are the steps to follow:

Appoint a fiscal representative: The first step is to appoint a fiscal representative, who must be a Portuguese resident with a NIF number and authorized to represent you in financial matters in Portugal. You can appoint a fiscal representative through a power of attorney or a legal representation agreement.
Gather necessary documents: You and your fiscal representative will need to gather the necessary documents, including a valid identification document, proof of address, and a power of attorney or legal representation agreement.
Schedule an appointment: Next, your fiscal representative must schedule an appointment with the tax office, known as Finanças, to apply for the NIF number on your behalf. Appointments can be made online through the Finanças website or by phone.
Attend the appointment: At the appointment, your fiscal representative will provide the necessary documents and complete the application form on your behalf. The tax office will issue the NIF number on the spot, and you will receive a physical card within a few weeks.

It is important to note that your fiscal representative will have access to your financial information, so it is essential to choose someone you trust.

Additionally, you may need to renew the power of attorney or legal representation agreement periodically, depending on the terms of the agreement.

In conclusion, non-residents of Portugal can obtain a NIF number by appointing a fiscal representative to apply on their behalf. Make sure to choose a trustworthy fiscal representative and gather the necessary documents to ensure a smooth application process.

Getting a NIF as a non-EU residents

The process for non-EU residents to obtain a NIF number in Portugal is similar to that of other non-residents. However, there may be additional steps involved.

Here are the steps to follow:

Gather necessary documents: The first step is to gather the necessary documents, including a valid passport, proof of address, and a fiscal representative if you are not a resident in Portugal. Non-EU residents may also need to provide a visa or residency permit.
Appoint a fiscal representative: If you are not a resident in Portugal, you will need to appoint a fiscal representative who is a Portuguese resident with a NIF number and authorized to represent you in financial matters in Portugal. This can be done through a power of attorney or legal representation agreement.
Obtain a visa or residency permit: If you do not already have a visa or residency permit, you will need to obtain one to enter and stay in Portugal. The requirements for obtaining a visa or residency permit may vary depending on your country of origin and the purpose of your visit.
Schedule an appointment: Once you have the necessary documents and a fiscal representative, schedule an appointment with the tax office, known as Finanças, to apply for the NIF number. Appointments can be made online through the Finanças website or by phone.
Attend the appointment: At the appointment, provide the necessary documents to the tax office, including your passport, proof of address, and visa or residency permit. Your fiscal representative will also need to provide their NIF number and legal documentation authorising them to represent you. The tax office will issue the NIF number on the spot, and you will receive a physical card within a few weeks.

It is important to note that the process for non-EU residents to obtain a NIF number in Portugal may be more complex than for EU residents or Portuguese citizens.

It is recommended to consult with a legal professional or financial advisor familiar with Portuguese laws to ensure a smooth application process.

What documents do you need to apply for a NIF number in Portugal?

The documents required to apply for a NIF number in Portugal may vary depending on your situation and whether you are a resident or non-resident.

Here is a list of the most commonly required documents:

Identification document: A valid passport or national identity card.
Proof of address: This can be a utility bill, rental contract, or bank statement, among other documents. It must show your name and address in Portugal.
Fiscal representative documentation: If you are a non-resident and appointing a fiscal representative to apply for the NIF on your behalf, you will need a power of attorney or legal representation agreement.
Visa or residency permit: Non-EU residents may need to provide a visa or residency permit.
Taxpayer identification number (TIN): If you have a TIN from another country, you may need to provide it as well.

It is important to note that additional documents may be required depending on your specific situation, such as proof of income or employment.

It is recommended to check with the tax office, known as Finanças, to confirm the necessary documents for your NIF application.

It is also recommended to have all documents translated into Portuguese by a certified translator, as this may be required by the tax office.

Proof of residency for NIF application in Portugal

When applying for your NIF number in Portugal, you will need to show proof of your residency when applying for a NIF number.

Here are ways to show proof of residency:

Utility bill: You can provide a utility bill, such as an electricity, water, or gas bill, that shows your name and address in Portugal.
Rental contract: If you are renting a property in Portugal, you can provide a rental contract that shows your name and address.
Bank statement: A bank statement with your name and address in Portugal may also be accepted as proof of residency.
Tax return: If you have already filed a tax return in Portugal, this can be used as proof of residency.
Residence permit: If you are a non-EU resident and have a valid residence permit in Portugal, this can also be used as proof of residency.

It is important to note that the proof of residency document should be recent and show your current address. The document must also be in your name and match the identification document you are presenting.

If you are having difficulty obtaining proof of residency, you can consult with a legal professional or financial advisor to discuss alternative options or solutions.

What does a NIF number in Portugal cost?

There are no costs associated with applying for a NIF number in Portugal. The application process is free of charge.

However, if you are a non-resident and require the services of a fiscal representative to apply for the NIF number on your behalf, they may charge a fee for their services.

Additionally, if you choose to hire a legal professional or financial advisor to assist with the application process, they may also charge a fee for their services.

It is important to note that once you have a NIF number, you may be required to pay taxes and other fees to the Portuguese government, depending on your income and financial activities in the country.

It is recommended to consult with a tax professional or financial advisor to understand your tax obligations in Portugal.